Legalization Checklist: What to Bring and How to Submit
Proper preparation is essential for the successful legalization of documents at the UAE Embassy in Washington, D.C.. Following a structured checklist ensures that all required documents and certifications are submitted accurately, preventing delays or rejections.
The Arab Chamber of Commerce assists applicants in reviewing, preparing, and submitting documents in compliance with UAE Embassy requirements.
What to Bring for UAE Document Legalization
Personal Documents:
Original certificates (birth, marriage, educational degrees)
Notarized copies of documents
Translations if documents are not in English or Arabic
Government-issued identification for verification
Corporate and Commercial Documents:
Supporting Documentation:
Proof of prior authentication (state-level and U.S. Department of State)
Payment for any applicable embassy fees
Cover letter detailing the purpose of legalization, if required
How to Submit Documents to the UAE Embassy
Step 1: Organize Documents
Arrange documents by type and ensure all notarizations, translations, and authentications are complete. Keep originals and copies separated.
Step 2: Verify Requirements
Confirm which documents require legalization and whether additional embassy-specific forms are needed.
Step 3: Submit in Person or by Courier
Documents can be submitted to the UAE Embassy in the USA either in person or via a reliable courier service. Ensure that submission meets embassy guidelines and security requirements.
Step 4: Track and Collect Documents
After submission, track the processing status and collect legalized documents once the embassy has applied the official seal. Maintain copies for your records.
Tips for Smooth Submission
Ensure all documents are clean, complete, and undamaged
Double-check notarization and authentication seals before submission
Include all required translations to prevent rejection
Use secure packaging if sending documents via courier
Coordinate with the Arab Chamber of Commerce for verification and guidance
Following these steps reduces errors, ensures compliance with UAE Embassy regulations, and guarantees the official recognition of documents in the UAE.
Benefits of Using a Legalization Checklist
Provides a clear, organized approach to document submission
Prevents missing or incomplete documents
Speeds up processing and reduces embassy follow-up
Ensures compliance with UAE legal and administrative standards
Protects personal, educational, and business interests in the UAE
A comprehensive checklist serves as a practical tool for anyone submitting documents for UAE legalization.
FAQ
Can I submit documents without notarization?
No. Most documents require notarization as the first step before state and federal authentication.
Are translations required for all documents?
Translations are required if the documents are not in English or Arabic. Certified translations are recommended.
Can documents be submitted by courier?
Yes. Documents may be submitted via a reliable courier service, following UAE Embassy security and submission guidelines.
Do I need to keep copies of all documents?
Yes. Maintaining copies of originals and notarized documents is essential for personal records and in case of delays or additional requests.